AUGUST NEWSLETTER excerpts

A NOTE FROM THE HOA BOARD CONCERNING INSURANCE CLAIMS….

The Board has been discussing the roof situation and all the insurance claims that have been filed on some of the old roofs because of the possible hail damage this past spring.  As the HOA Board, our duty is to protect both the money that has been set aside for maintenance repairs on these roofs, as well as the money earmarked for the new roofs installations.  We have discussed with the insurance companies how the money directly awarded to individual homeowners will affect our maintenance of the old roofs.

The insurance companies’ adjustors have told us that if a homeowner has damage on his/ her roof due to the hail and bad weather that occurred this past spring, the homeowner may see problems arise when cold weather comes.  Homeowners, if you have received money for your roof due to the hail damage, please understand that it will be your responsibility to get your roof repaired if problems occur this winter (or before you get a new roof) since you have already been paid to do so by your insurance company.  In other words, homeowners, such major repairs will not be the financial responsibility of the HOA.  The HOA is responsible for maintenance (of the roofs) only; maintenance would include a leak (as it always has).

NEW ROOFS PROJECT AND MONEY NEEDED UPDATE….

By December 31, 2011, each homeowner should have paid at least ONE THIRD of the $2500 roof assessment.  Some homeowners have not paid anything yet.  However, many of us have been paying on our roofing assessments since July 2010.  Thus far, from July 2010 through December 2010, homeowners had paid $20,018.50; from January 2011 through July 2011, homeowners had paid $57,039.84.   Our treasurer sent out notices to all homeowners recently, so each owner now knows how much money has been paid toward his/her assessment.  If you have any questions, please contact Tammie Hernandez (email is the best way).

As we all are aware, Phase One of our project was completed by the end of April 2011, costing the community $168,000.  Phase Two (Tinsmith and the rest of Greylock) is scheduled to start the beginning of March 2012 and will cost us at least $181,000.  We will need to have at least that much money before work begins.

Obviously, the $77,058.34 collected from homeowners’ assessments is far short of the needed amount for those two phases.  Of course, the Board also has been transferring money monthly from any funds (from monthly dues) not needed to pay monthly bills for several years.  That transferred money was used to pay for Phase One since we homeowners had just started paying on the assessment.  We need to have $40,000 to $50,000 more in the Roofing Fund from those two sources if we hope to start Phase Two as planned in March.  Therefore, we homeowners need to get our assessment money in on time!  Then, we will need to prepare for the third phase (rest of Gatepost), slated to begin Spring 2013, costing us at least $178,000.

FALL COMMUNITY GARAGE SALE DATE IS SET….

     Start cleaning out your closets, the attic and the garage!  On  Saturday, October 1, from 8 a.m. to 2 p.m., we hope that everyone will participate in our community garage sale.  Further information to come; contact Robin Spencer if you have questions!

NEWS FLASHES

INFO ABOUT WESTBROOKE’S HOA BOARD MEETINGS…

A QUICK WORD FROM OUR PRESIDENT, MARY ANN JOHNSON

~~DATED JUNE 12, 2011~~

Thanks to all who came to the annual meeting on Saturday, June 4. With the breeze and shade, the weather was tolerable.  I am looking forward to our next board meeting this Thursday, getting together with all the board members — new and old.  We will be making plans for this next year.  In case you are not aware, every  homeowner is welcome to attend any of the monthly board meetings! All we ask is that you let us know ahead of time  so we can make room for you (contact Mary Ann).  If you have something you would like to bring before the board, we will make time for you on the agenda. If you have a problem, please come with a possible solution or suggestion, so we can all work together for the better of the community.  Thanks again!  ~~~Mary Ann

WESTBROOKE’S ANNUAL MEETING ON JUNE 4

~~DATED JUNE 5, 2011~~

A QUICK NOTE FOR THOSE WHO DID NOT ATTEND THE ANNUAL COMMUNITY MEETING… During the annual meeting, each Board member reported on his/ her area’s current status.  Since three Board members’ did not have to be re-elected this year, the four other slots were voted upon.  Joining Mary Ann Johnson, Mildred Zimmerman, and Donna Riffe for 2011-2012 are re-elected present members Pattie Carrew and Jim Denton, as well as new board members Jake Kreis and Robin Spencer.  President Mary Ann Johnson announced the date for the special Board meeting so that the Board members can decide upon each member’s responsibilities.  That meeting will be Thursday, June 16.  MORE UPDATES TO FOLLOW…

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Articles from May 2011 Newsletter:

A Word from HOA President, Mary Ann Johnson  {this article was before the June meeting}

Soon it will be time for our annual homeowners’ meeting; all homeowners will receive a letter prior to the meeting set for Saturday, June 4, 10 a.m., at the pool’s pavilion.  Please plan on attending. There are several issues that will be discussed as well as project updates.  One mandatory task is Board elections, since there are four vacancies (due to ends of terms) that will need to be filled for the Board of Directors.  Serving on the Board is not a hard thing to do; the members all work together for this community.  Our By-Laws mandate that we need seven people to be on our volunteer Board (The treasurer is not an elected position.).  We have a board meeting once a month to discuss projects in the community, problems that have come up during the year, solutions to those problems, and our community’s financial status.  We really do need homeowners to volunteer to be on the Board.  If you would be willing to serve on the Board, please let me (Mary Ann Johnson) know, so your name can be added to the ballot.  If we don’t have a Board of volunteers who will manage the community, our only option would be to hire a management company to take over.  Wouldn’t you rather have community residents to be in control of our community rather than having an outside company (which we would have to pay monthly) handling it?  Please consider this and if you have questions concerning serving on the Board, please call me; I will be glad to answer any questions.  Hope to see you at the Saturday annual gathering on June 4!  Bring chairs if you do not want to sit at the picnic tables.

POOL CLEANUP THIS SATURDAY; POOL OPENS MAY 28

What is required for our pool to open?  The simple answer is VOLUNTEERS!

When the pool opens on SATURDAY, MAY 28, 8a.m. to 8p.m., residents will see a pool that has received a much-needed “face lift.”  For instance, beautiful new tiles (below the inside rim) have replaced the old cracked and broken tiles.  Plus, the pool house and pavilion have new roofs!  By the opening date, the pool house, pool deck, pool furniture, etc. will have been pressure-washed and the pool / water will be freshly cleaned.  The rest of the pool area maintenance requires the help of VOLUNTEERS for about ONE HOUR THIS SATURDAY, MAY 14, 10a.m., to assist Board members on the finishing touches in the pool / pavilion areas, so bring your work gloves, as well as your favorite cleaning and gardening tools!  Please contact Bob Broyles ASAP (correct phone number: 387-7017) to sign up for this work detail! In addition, weekly, Bob needs VOLUNTEERS FOR THE DAILY OPENING/ CLOSING OF THE POOL (as well as the daily minor clean-up / maintenance duties). This duty takes 10-20 minutes in the a.m. and in the p.m.  Board members have signed up to get the season started, but now the rest of the summer will need to be covered by other residents, so call Bob and sign-up for your week!  Bob will also have this sign-up sheet at the annual meeting on June 4.  REMEMBER: Without these weekly volunteers, the pool will remain closed. Please note that Westbrooke’s pool gates remain locked at all times (even during “open” hours); any new homeowner (i.e. owners who have never been issued a pool key) should contact Bob for a key to the pool area; other residents — who have misplaced their keys — will need to pay $20 for a replacement key; renters must contact the property owner for keys.

ARCHITECTURAL CONTROL REMINDERS

Residents, please remember that if you want to make ANY exterior changes (including additions) to your unit or your yards, you must FIRST submit to the Architectural Committee your proposed plans IN WRITING prior to even beginning any work on your property.  Then, you must still wait until Board member Jim Denton notifies you that your plans are approved, before you begin.  If parts of your plan are not approved, do not begin.  You are not to proceed until your total plan has been approved.  {For clarification, these changes include additions, constructions, satellite dishes, painting, landscaping, patio / porch modifications, and / or door changes/ additions/ replacements.}  Contact the committee chair, Jim Denton, if you need the necessary forms, if you any questions, or if he can be of any help to you.  When filling out the required form, you must list in detail every change / addition you are planning!

~~~~THANKS TO THIS PAST YEAR’S STREET REPRESENTATIVES

Many thanks to our invaluable Street Representatives (formerly Block Captains) who keep watchful eyes on street happenings as well as delivering our newsletters to your front doors!.  Please add your thanks to the Board’s!  By streets, our representatives include –  Gate Post:  Ed Axelrod, Nat Morrell, Carol Kuropatwinski, Barbara Emery, Donna Riffe, Mary Ann Johnson.  Greylock: Cathy Thaler, Betty Quarles, Ann Broyles, Marguerite Ruckman.  Oak Ledge: now Bob Broyles.  Tinsmith: Donna Judd and now Terrilyn Dugger. Thanks also to residents who delivered newsletters as substitutes (Richard / Doris Bianucci, Donna Riffe, Bob / Toni Broyles, Mary Ann Johnson, Terrilyn Dugger, and Lori McNutt).  Any resident who could help us out with this kind of volunteer commitment in the future can contact Board member Donna Riffe.

~~~~RV LOT UPDATE

Summer is nearly here, so residents are getting ready for outdoor fun with family and friends on their recreational vehicles. Stay safe and have fun on your adventures, but remember to be courteous to the other residents who also store vehicles in our RV lot.  Do not block the entryway or other vehicles!  There is still space available in the RV Lot, but residents must contact Board member Pattie Carew to receive procedural information, such as filling out forms, having photos taken of the vehicle, and paying to rent a space.  Residents who already have a vehicle in the lot must also contact Patty if they want to rent another space for another vehicle/ trailer.

~~~~ GARBAGE CAN REMINDERS

Since our garbage pick-up day has changed to Thursdays, residents are getting their cans back into their garages or back yards quickly; remember that by Friday evening, the cans should be “out of sight.”  “Hidden” garbage cans make our pristine development look very tidy and clean to family, friends and prospective buyers who are driving around in Westbrooke!  If your can is damaged (broken / missing wheels or lids, cracked or holey bodies), contact Board member Pattie Carew about how to get a replacement.

~~~~MOWING AND GROUNDS ISSUES

A-1 Landscaping keeps our development looking well-groomed.  We have a few reminders for residents now that mowing has resumed;  these are especially crucial to our new residents who might not be aware of these issues. When the overall weather improves, Adam will continue on repairing problem areas caused by all the raining this spring. Our regular mowing day is Tuesday, but with all this rainy weather, often mowing is being done at other times when the weather is clear and the ground is not overly-saturated with water.  Therefore, please kee p dog chains, rakes, bicycles, etc. out of your yards at all times because any damage caused to the mowers or to the building / siding by such articles left lying in yards will be the responsibility of the homeowner; however, if a mower or weed-eater damages the siding on your home, please contact Board member Donna Riffe ASAP so such damage can be evaluated for repair.  If you have trouble with a tree, contact Donna so she can help you rectify the situation.  If you have fallen branches after a storm, please put those branches in your garbage cans at the curb on collection days.  As far as problems the A-1 crew has mowing some yards, please be aware that if your yard is filled with many flower garden areas, decorative stepping-stones / waterfalls / statuary or with furniture / grills / toys / etc., the crew may not be able to mow the area since they are using large mowers.   Also, remember that the landscaping crew does not mow or weed-eat designated garden areas or flowerbeds even if they are overgrown with weeds; such clearly-designated areas are the responsibility of the homeowner. Contact Donna if you have any other comments / complaints / suggestions.

~~~~ROOFING PROJECT

Phase One of our new roofing project was completed at the end of April, in spite of all that rain!  We have already scheduled Phase Two for next March.  Homeowners, remember that at least one-third of the assessment is due no later than December 31,2011, a mere 7 1/2 months from now.  You have many options as to how you pay for this assessment.  Whether you pay on the assessment monthly, yearly, or all of it at once, please remember to write a separate check.

~~~~WELCOME TO OUR NEW RESIDENTS

Welcome to our community, Preston Richards on Greylock as well as  Don and Marie Moates  and their daughter Donna Russell on Tinsmith.  Board member Mildred Zimmerman gives the New Residents Packets to all new homeowners; she requests that all new residents who have not returned their packs to do so ASAP.  If you have misplaced the pack, contact her for a new packet.  That information is crucial for the Board’s development projects’ contact numbers and for emergency situations.

March 2011

RESIDENTS:  CHECK OUT THE NEW ROOFS ON PHASE ONE STREETS (GATE POST, GREY LOCK, and soon to be done OAK LEDGE)!

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and now… A WORD FROM YOUR PRESIDENT

~~~ Mary Ann Johnson

Today, the sun is shining …and I keep telling myself that Spring is just around the corner; then I hear a weather report that we may have snow….  Maybe I’ll think about that in July when it is 90 degrees!  With the nicer weather, already there has been more traffic in the neighborhood; let’s hope some of the condos that are “for sale” will sell!

The roofing project is under way and the new roofs look very nice!  There are more improvements for the neighborhood coming soon! Therefore, please read all the articles in our development’s newsletters.

Neighbors, there are a few issues  / concerns I would like to address:

**The Monthly Meetings:  Residents, anyone who is an owner in Westbrooke can attend the monthly board meetings.  Monthly, the Board discusses regular topics (including the previous meeting’s minutes, the calendar scheduling, and the budget updates / all expenditures). Since all Board members have areas of responsibility, each shares information about his / her area, offering updates and introducing any new issues, such as property damages, nuisance reports, long-range projects, and residents’ suggestions / inquiries.  Furthermore, each Board member is encouraged to contribute to these discussions prior to voting.  Therefore, residents, we encourage you to present ideas / issues with a Board member who will then introduce your concerns, ideas, and / or issues during these monthly meetings.

**Flooding: As most of us know, the recent March rains have caused major flooding on Chesney Rd. and Hickey Rd.  Luckily, this does not happen that often. We have checked on the flooding and the ineffective ditches. Both of these areas (including the ditches) are on county property; therefore, it is the county’s responsibility to keep the ditches and culverts cleaned out (which would increase the water flow).  Unfortunately, when contacted, the county maintains that it does not have the money or manpower to do the work.  As usual, after the recent flooding, they encouraged “us” to do it “ourselves.”  They did, however, put up a sign warning drivers of “High Water” on Chesney!  {Some of you may remember that last year, we (the association) did have the Hickey Rd. ditch-line cleaned out once; even then, however, no one from the county kept it cleaned-out and therefore, eventually it was filled with debris again.}

I suggest each of you check with your insurance company about adding flood damage coverage; that way if your property is damaged due to high water, you will be covered.  Plus, locate where drain grates are located close to your home; if you should see a drain grate clogged up with debris, please remove the debris from a drainage grate which then would increase the flow into the drain, hopefully keeping the streets from additional flooding.  Let’s hope such widespread flooding does not happen again!

**Your Board Members:  Please remember that each Board member is a volunteer.  Hopefully, they have volunteered to serve because they care about our community.  If you have ever served on our Board, I would like to personally thank you as well as our current board members for all your hard work.

Until next time…drive slowly and stay safe!

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LET’S TALK TRASH!

You probably noticed recently that in late March on  Monday, our trash was not collected. Waste Management was contacted ; they explained there was a new schedule; supposedly, residents were notified, BUT so far no one has said he / she got such an announcement!    OUR NEW TRASH PICK-UP DAY WILL BE ON THURSDAYS, STARTING THIS THURSDAY. Contact Patti Carew if you have any questions.   To get a replacement trash can if yours is damaged or  broken call Waste Management   (525-0529).

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MAINTENANCE UPDATES

PAINTING  PLANS:  As soon as the weather allows, we will start repainting porch railings.  Any necessary repairs will be done at that time.  Be advised this may require minimal trimming of shrubbery and removing all items from your porch to allow access.  Painting is scheduled to start with the newly-roofed homes first.  More information to come….

CHECK ON YOUR FIREWALLS IN THE ATTICS: The fire protective sheeting in the attics of several condos has come loose after many years of expansion and contraction during the seasons. Please check your attic to see if yours is loose.  If it falls, it may break through your ceiling.  The fire sheeting looks like sheetrock and is located on your shared wall/walls and between the first two roof joists.  Inspection and any necessary repairs are the homeowner’s responsibility. Any resident who needs further information about how to fortify or repair their firewalls should direct questions to the Board member in charge of Maintenance, Ed Axelrod.

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PREPARE YOUR YARDS FOR MOWING SEASON

Weekly, the Tuesday mowing (weather permitting) will resume, probably at some point in April (depending on the weather’s influence on growth). {Oak Ledge residents need to prepare their lawns for mowing NOW to prepare for the roofing project.)} All residents/renters are responsible for clearing their front yards, back yards, easement areas, and common property areas (to the privacy fences separating our streets). Please move all toys, yard decorations, yard furniture, tools, dog leads and chains, and anything else that could damage the mowers.  If mowing equipment is damaged by such objects, the homeowner is responsible for damages. If the mowers do not have access to your yard it will not be mowed. Also, please clean up after your pets before mowing season begins; then continue that task weekly. Yards that are not cleaned will not be mowed. According to the By-Laws there is a right-of-way behind all condos which is used for mower access.  * Please do not block that right-of-way.  Any resident who doesn’t want a yard mowed (for any reason) needs to contact Donna Riffe for a flag. Those flags will be delivered to your home.  Each yard not to be mowed will need a flag  (front and back).  The mowing crew will by-pass any yards that have a “do not mow” flag in the yard.

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QUICK NOTES FROM THE BOARD!

**POOL SEASON is almost here ~ Residents, we need your help in getting the pool ready to be opened on Memorial Day week end. May 27.  POOL CLEAN-UP DAY WILL BE SATURDAY MAY 14, 9 a.m. There is a lot to do in getting the pool and pool area ready for opening day. Bring your yard tools and work gloves. Cleaning supplies will be provided.  Please call Bob Broyles if you can help with the clean-up.  Also, if you are new to the community and need a key for the pool gate contact Bob; there is no charge.   However, any replacement keys are $20.00

**REQUESTS FROM THE TREASURER ~ Please remember to write a separate check for your roofing assessment. As a reminder, if you do not pay your monthly dues of $75.00 by the end of the month there is a $20.00 late fee. Contact Tammie Hernandez if you have any questions

**RV LOT ~We have a few spaces left if you need to store a vehicle, RV, boat, Jet Skis or trailer. Contact Patti Carew for information on restrictions, the form and information on the cost.

**NO SPRING GARAGE SALE ~Due to all the roofing activity and the pending painting plans in the community at this time, the Board is planning on moving the garage sale to the Fall, September or early October … Hopefully we’ll have a good turn out.  We have found out that the  more people that participate, the more traffic we have….

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Remember:

THE ANNUAL HOMEOWNERS’ ANNUAL MEETING WILL BE ON A SATURDAY IN EARLY JUNE… MORE INFO TO COME!

SPRING HAS ARRIVED AND SO HAS EVEN MORE RAINY WEATHER!

YIPPEEEEEEE!

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THE WESTBROOKE ROOFING PROJECT STARTS BEGINNING OF MARCH 2011!

A FLYER WILL BE DISTRIBUTED TO ALL PHASE I RESIDENCES BY FEB. 15.  THE INFORMATION WILL ALSO BE POSTED HERE!

Notes from our President, Mary Ann Johnson

Spring brings exciting news on our Roofing Project.  The Roofing Committee did a wonderful job in sending out the bid requests for our roof replacements, as well as doing thorough research through phone calls, letters, investigations, and visits to other developments who have new roofs.  The committee presented the different bids received to the Board, along with the pros and cons for each bid.  After presentations, there was a lengthy discussion, as well as questions / answers.  The committee recommended Davis Bros.  The  Board was especially impressed with Davis Bros’ references and quality-of-work reports.

The unanimous vote of Board members present was also for Davis Brothers. Representatives from the committee and the Board then met with these roofers several weeks ago to clarify points, to address our specific questions, to better understand the logistics of the project, and to finalize timelines.  PHASE I of the project will begin in early March (in a couple of weeks). Flyers will be delivered to PHASE I residents notifying them well in advance and alerting them to what preparations they need to make. As promised to the residents at the last annual meeting, the roofs in the older parts of the development will be replaced first, starting with the 9900 block of Grey Lock where most of the roof repairs have been done.

Presently, this is the plan for the Roof Replacement Project: this spring’s PHASE I includes the 9900 block of Grey Lock Way, the 9900 block of Gate Post Way, all of Oakledge Way, as well as the pool house and the pavilion; PHASE 2, scheduled to begin Spring 2012, includes all of Tinsmith Way and the rest of Grey Lock Way; and finally, PHASE 3, scheduled to begin Spring 2013, will be the rest of Gate Post Way.

URGENT NOTICE TO PHASE I RESIDENTS: You must trim all limbs and vines of your trees and shrubs back a minimum of FOUR FEET from the roof’s edge.  If you cannot do this yourself, you can contact Adam, our lawn care person, for an estimate (257-2857).  This is the financial responsibility of the homeowner. This must be done before the roofers arrive.  Make appointments ASAP. Forty-one condos are in PHASE I!

We are very excited to get this project going!  Thanks to all of you who are paying your assessments. Some homeowners began sending in their assessments last summer.  With the timeline that has been established, we should have no problem getting this project done in three years as planned, as long as all residents pay their assessments.  We do not plan to begin a phase if we do not have the money to pay for that phase.

Greetings from our President, Mary Ann Johnson

It is hard to believe the end of the year is almost here! Cold weather has arrived; leaves are almost gone and Christmas is just around the corner. I wish everyone a safe Happy Holidays as we face an interesting, yet challenging year!

Share your suggestions with the HOA Board.  Please contact any board member by sending a message from our website or by calling any board member who will be happy to share your ideas / suggestions with the rest of the Board. The board meets the second Thursday of the month; every homeowner is welcome to attend; however, if you would like time to speak at the meeting, please call so we can add you to the agenda. The board is here to serve all of the community. We welcome your input!  Here are some concerns that have been brought to my attention already:

SPEEDING —

Remember that our speed limit is 15mph!  Too many drivers are going much faster.  From children to seniors, we have walkers, joggers, strollers, handicapped residents, and pet-walkers on our roads at all times of the day and night.

PARKING –

Our streets are very narrow, so please do not park on the streets or in the grass overnight. There is overflow parking available at both ends of the community for these vehicles.

PORCH AND YARD APPEARANCE —

Please keep your porch area cleaned off and tidy up your yard.  With several condos for sale, a neat community is more appealing to prospective buyers.  Residents trying to sell their homes appreciate your help!  SECURITY – We have just had more trouble with auto break-ins.  Please turn on your outside lights at night.  Lock your vehicles and do not leave any valuables inside them. Stay safe and secure your property!  Call the police immediately if your vehicles are broken into or vandalized.  We all need to be vigilant!

Tuesday Morning, November 23:  Leaf Pick-Up ALERT!

Next week, the initial fallen leaves pick-up will be on Tuesday (11 / 23); the second date will be after all the leaves have fallen, but before Christmas.  Residents need to move all leaves from front and back yards to the curb, so they can be “sucked up.”  Remember:  ONLY LOOSE LEAVES AT THE CURB!  That means nothing else, such as NO bagged leaves, NO limbs, or other debris.  There will be another pick-up in mid-December (before Christmas).

QUICK NOTES FROM THE BOARD

**Roof Update**

What’s going on with the roofs? That’s been what residents have been asking!  The roofing committee has been contacted and a meeting will be planned in the near future.  The committee will be responsible for forming a plan for the roofing replacements. There are a many decisions to be made and timelines to be developed. As the roofing replacement project moves forward, we will inform the community on the progress that we are making. ~~  Mary Ann Johnson and  Ed Axelrod

**Painting Front Doors**

Homeowners who want to repaint their front doors must follow the rules set up by our By-Laws / Covenant.  Three colors were approved when the development was built.  Each set of condos  (meaning the duplexes and tri-plexes) is supposed to have the same color on the front doors.  The original colors have been discontinued, but Board member Ed Axelrod has found close matches at Home Depot.  This is the paint information: The paint is Exterior Semi-Gloss Ultra (self-priming).  “Red” doors are “Spiced Wine” (UL100-8); “Dark Blue” doors are “Restless Sea” (UL230-23), and “Teal” doors are “Underwater” (UL220-23).

**Pool News**

Because the weather has still been so warm, the pool will remain open this week, closing this Sunday evening, September 12.  Don’t miss the chance for one last outing this week to the pool!  Thanks to the pool users for helping to keep the pool area so clean and safe.  Campbell’s Pool and Spa, our new pool maintenance company, has done a fantastic job in keeping the pool clean and functioning.  Even though weather has been so hot all summer, we are fast approaching Fall, which means that once Campbell’s crew readies the pool for the winter, we will need to have a Saturday morning pool area clean-up where we will clean and store the pool furniture, as well as getting the pool house (bathrooms and storage) ready for cold weather. I will need volunteer helpers.  ~~Bob Broyles

**Grounds (Mowing):  There has been only one reported problem concerning the mowing this summer.  Remember that Adam will address any problem quickly, but he cannot do that unless the homeowner contacts me.  Please remember also, that if you notice any damage to your condo’s siding from this year’s mowing (usually from weed whackers), please contact me so I can assess the damage.  Then, when the mowing season is over, Adam will make necessary repairs. ~~ Donna Riffe

**Maintenance Issues: Recently, I fixed one minor roof problem. If anyone has any maintenance issues that are the responsibility of the Homeowner’s Association or if anyone notices a streetlight that is out, please contact me as soon as possible so these problems can be addressed.  ~~ Ed Axelrod

**Architectural Control:  If any owner plans to do remodeling, painting, or additions to the outside of your property (including satellite dishes), you must submit an architectural control form BEFORE DOING ANY WORK OUTSIDE YOUR CONDO.  The form MUST contain EVERY CHANGE / ADDITION YOU WANT TO MAKE.  The form must be submitted to the Architectural Control Committee for approval BEFORE any work is done.  This procedure is set-up through our development’s By-Laws. Contact me for the form.  ~~ Jim Denton

*****Special Thanks to Our Pool Volunteers*****

Since the pool season is nearly finished, it is time to extend special thanks to the volunteers who made this a successful pool season.  First, special thanks to our present President, Mary Ann Johnson who was the Pool board member until Bob took over in July; she set up the volunteer schedule, found the new maintenance company, and got the pool area ready for the season.  Special thanks also go to Paula Wright who recently pulled weeds around the pool building and then added a border to protect the fledgling Monkey Grass plants.  Finally, big thanks to the volunteers who were responsible for opening/closing the pool area and for maintaining the area and the bathrooms daily each week: Board members Mildred Zimmerman, Pattie Carew, Jan Hinshaw, Bob Broyles, Mary Ann Johnson, and Donna Riffe were joined by residents Paula Wright, Betty Quarles, Laura Lambert, Natalie Hall, Dan Herren, Toni Broyles, Nancy Crain, Julie Jenkins, Ebb and Donna Judd, and Jim and Catherine McCormick.  Anyone who used the pool this summer can thank them for donating their time and energy!

~~Condolences~~

We would like to express our condolences to the families of Westbrooke residents, Kathryn “Kathy” Bledsoe and Della Webber Conatser who recently passed away.

>NEXT NEWSLETTER will be distributed in the community at the beginning of February 2011<

September Greetings from our President, Mary Ann Johnson

As President, I am looking forward to working with the new board that is in place.  We have a busy year ahead of us preparing for the “roofing project” as well as other ideas that have been discussed. Most of you know that I have lived in Westbrooke for 10 years and have served on the board in other capacities.  I really love this community. If you have any suggestions concerning the community, please do not hesitate to call me or send me an e-mail (For phone numbers and email addresses, please consult the actual newsletter.). As a dog walker, I notice how nice the grounds look and how some of the residents’ yards look so nice and are so well-taken care of. We live in a community we can be proud of!  As a reminder, our monthly board of directors meeting is the second Thursday of the month (however, for September it is on the third Thursday, September 16). The Board meeting is open to all homeowners; we ask that you please call ahead. If you would like the board to hear or discuss something specifically, we will be happy to put you on the agenda.  I am looking forward to serving you this year!

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Notes from the Treasurer’s Ledger

Jan Hinshaw / Donna Riffe

Important News for all homeowners:  The Lock Box which many of you use monthly to pay your HOA fees/dues is being relocated to our president’s house on 10079 Gate Post Way (at the opposite end of Gate Post Way, down by the Hickey Road exit).  A sign will be posted on Jan’s porch reminding everyone of the location change.

After serving on the Homeowners’ Association Board for several years, our treasurer, Jan Hinshaw, officially tendered her resignation at the August meeting because she is moving out-of-state soon.  We appreciate all the contributions Jan has made to our community and Board; she will be missed! Good luck Jan, as you start your new life adventure!

A paid position, the treasurer is not elected by the homeowners, does not have to live in the development, and does not participate in any of the “voting decisions.”  Upon Jan’s suggestion, the Board unanimously selected Tammie Slagle Hernandez.  As our most recent former association president prior to getting married and moving away from the community, Tammie is definitely familiar with the “workings” of our development and as an accountant, she is obviously qualified to assume the responsibilities.  Please be assured your money/bookkeeping is in good hands!  As Jan commented, “How lucky are we to have her agree to take this position!”

The Roof Assessment payments are already coming in.  As of the end of August we have received almost $10,000!

***When making payments toward the Assessment along with your Monthly Dues, please indicate on your payment stub or with an attached note how the money is to be split between MONTHLY DUES and ROOFING ASSESSMENT. Otherwise, all money will be applied to the Monthly Dues.

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Quick Notes from the Board

**Roof Update:  What’s going on with the roofs? That’s been what residents have been asking!  The roofing committee has been contacted and a meeting will be planned in the near future.  The committee will be responsible for forming a plan for the roofing replacements. There are a many decisions to be made and timelines to be developed. As the roofing replacement project moves forward, we will inform the community on the progress that we are making. ~~  Mary Ann Johnson and  Ed Axelrod

**Painting Front Doors:  Homeowners who want to repaint their front doors must follow the rules set up by our By-Laws / Covenant.  Three colors were approved when the development was built.  Each set of condos  (meaning the duplexes and tri-plexes) is supposed to have the same color on the front doors.  The original colors have been discontinued, but Board member Ed Axelrod has found close matches at Home Depot.  This is the paint information: The paint is Exterior Semi-Gloss Ultra (self-priming).  “Red” doors are “Spiced Wine” (UL100-8); “Dark Blue” doors are “Restless Sea” (UL230-23), and “Teal” doors are “Underwater” (UL220-23).

**Pool News:  Because the weather had been so warm, the pool remained open an extra  week, closing Sunday evening, September 12.   Thanks to the pool users for helping to keep the pool area so clean and safe.  Campbell’s Pool and Spa, our new pool maintenance company, has done a fantastic job in keeping the pool clean and functioning.  Even though weather has been so hot all summer, we are fast approaching Fall, which means that once Campbell’s crew readies the pool for the winter, we will need to have a Saturday morning pool area clean-up where we will clean and store the pool furniture, as well as getting the pool house (bathrooms and storage) ready for cold weather. I will need volunteer helpers.

Special Thanks to Our Pool Volunteers! Since the pool season is finished, it is time to extend special thanks to the volunteers who made this a successful pool season.  First, special thanks to our present President, Mary Ann Johnson who was the Pool board member until Bob took over in July; she set up the volunteer schedule, found the new maintenance company, and got the pool area ready for the season.  Special thanks also go to Paula Wright who recently pulled weeds around the pool building and then added a border to protect the fledgling Monkey Grass plants.  Finally, big thanks to the volunteers who were responsible for opening/closing the pool area and for maintaining the area and the bathrooms daily each week: Board members Mildred Zimmerman, Pattie Carew, Jan Hinshaw, Bob Broyles, Mary Ann Johnson, and Donna Riffe were joined by residents Paula Wright, Betty Quarles, Laura Lambert, Natalie Hall, Dan Herren, Toni Broyles, Nancy Crain, Julie Jenkins, Ebb and Donna Judd, and Jim and Catherine McCormick.  Anyone who used the pool this summer can thank them for donating their time and energy! ~~Bob Broyles

**Grounds (Mowing):  There have been only two reported problems concerning the mowing this summer.  Remember that Adam will address any problem quickly, but he cannot do that unless the homeowner contacts me.  Please remember also, that if you notice any damage to your condo’s siding from this year’s mowing (usually from weed whackers), please contact me so I can assess the damage.  Then, when the mowing season is over, Adam will make necessary repairs. ~~ Donna Riffe

**Maintenance Issues: Recently, I fixed one minor roof problem. If anyone has any maintenance issues that are the responsibility of the Homeowner’s Association or if anyone notices a streetlight that is out, please contact me as soon as possible so these problems can be addressed.  ~~ Ed Axelrod

**Architectural Control:  If any owner plans to do remodeling, painting, or additions to the outside of your property (including satellite dishes), you must submit an architectural control form BEFORE DOING ANY WORK OUTSIDE YOUR CONDO.  The form MUST contain EVERY CHANGE / ADDITION YOU WANT TO MAKE.  The form must be submitted to the Architectural Control Committee for approval BEFORE any work is done.  This procedure is set-up through our development’s By-Laws. Contact me for the form.  ~~ Jim Denton

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~~Condolences~~

We would like to express our condolences to the families of Westbrooke residents, Kathryn “Kathy” Bledsoe and Della Webber Conatser who recently passed away.

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